VISITOR MANAGEMENT SYSTEM

Has your company dealt with Security and surveillance occurrences like an invader trespassing the building and later some accidents happen which can cause inconvenience. If you had a chance to prevent these circumstances from happening, wouldn’t you?

A Visitor Management System provides you with the supreme control over the workplace. An automated visitor management system keeps track of all the visitors who come in and go out. It also helps retrieve visitor data and analyze it closely at any time frame. It ensures that every entrance in your building is properly secured and therefore protects the employees of your organization. 92% of respondents in a 2020 survey stated they felt that VMS helps create a safer workplace environment.

COVID-19 virus has infected people in many countries around the world. As the virus spread, the society, economy and business were severely impacted. People started working remotely. But now that many organizations are back to work from the office module, switching to the Visitor management system has become a lot more important due to the pandemic with the necessity of contact tracing for COVID-19 spread reduction. Organizations have to take precautionary Measures to prevent transmission of COVID-19 that applies to all workplaces and all the people at the workplace. These systems can help with motion sensors, voice activation, temperature screening, and QR code scanning. Contactless registration would be great if installed at the entrance rather than manually entering in the record books. The zero contact sign-in minimizes physical interactions as the entrants with the One-time registration on software

You might have some misconceptions related to the Visitor management system. Let’s try clearing these out:

• Visitor management system is installed only for security

The visitor management system automatically notifies employees that their guest has arrived. There is no need for piling of records and managing all paperwork manually. Sometimes the visitor’s hand writing might not be readable and can cause inconvenience later.

• Visitor management system is complicated and difficult to install

It just requires a few taps of the screen; the check-in process through the visitor management system is simple and quick. When the visitor visits again, he doesn't need to enter their details again. There will be one step check-in.

It can be used in all industry verticals, be it hospitals, banks, educational institutions or manufacturing companies, in just a few taps, the visitor checks-in.

Moreover the installation of this automated system takes less than an hour and is extremely cost effective. Isn’t that cherry on the cake?

Do you still manage your visitors manually? Let’s find out why you should immediately switch to an automated one.

Confidentiality

Once a visitor signs in, every other visitor who comes next would be able to see every other detail the previous person has added to the register. Some of them might even misuse the information. While the automated one keeps the data confidential and enhances safety of the employees.

Time taking process

The entire process of filling up the visitor record and informing the receptionist manually is way too long. The employee gets instantly notified when the guests arrive. This helps in saving a lot of time.

Paperless

Manual process requires a lot of record work and ends up storing piles and piles of papers. It is difficult to go back and search for a specific entry. On the other hand automated systems remove a toilsome job of maintaining physical records.